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Production Manager
Job Overview
A production manager supervises the largest single
group of employees in the company and interacts regularly with management, sales
people and customer service representatives. A production manager should, therefore,
have excellent people management skills, as well as an understanding of the principles
and problems of manufacturing the printed product to meet the required demands of
the customer in a timely manner.
To manage quality systems and resource materials
dedicated toward problem prevention and zero defect reduction. Oversees the quality
control team or personally inspects and samples all production in various stages
of work. This position has the authority to stop production on any job not being
produced according to specifications.
He/she needs:
• to know the methods of collecting
data from production areas
• how to develop scheduling
• how to control inventory
• to have a wide range of problem solving techniques
Knowledge of Printing and Mailing
Knows all printing processes and materials and is familiar with the equipment owned
by the company.
Knowledge of Systems Related to Manufacturing
• Oversees the operation
of all phases of the Production department
• Responsible for advising and making
recommendations to Owner/President with respect to the best interests of the company
whenever production activities are involved
• Solves technical problems relating
to operation of equipment or work
• Knowledge of New Technologies of Computer-to-Plate
• Understands computer integrated manufacturing concepts
Planning and Scheduling
• Responsible for planning and scheduling personnel and equipment effectively and
efficiently to reduce bottlenecks and problems
• Understands the layout of the plant
and the number of employees that can work the project
• Determines hourly rates,
know material costs and understand spoilage
• Schedules overtime as needed on cost-effective
basis
• Plans to avoid delays, lessening backlogs
• Be able to forecast work, long-term
and short-term
• Supervises production employees and issues job orders to production
employees according to production schedules
• Delegates specific duties to key personnel
• Responsible for seeing that all jobs meet schedule; and if not, gives
Sales Reps
and CSRs maximum notification of change in schedule
General Responsibilities
• Supervisory
and management skills are a must. Ability to plan, organize, direct, control and
lead.
• Reviews department and corporate goals with immediately superior and also
subordinates, at least yearly.
• Develop and maintain Standard Operating Practices
• Work with vendors on quality related issues
• Perform plant audits of SOP's
Knowledge
of Standards
• Determines quality standards and specifications reviews and updates
specifications and standards at least yearly.
• Keeps up-to-date on quality trends
and techniques through seminars and reading.
Production Responsibilities
• Understands
the production workflow
• Establishes priority of work for material inspection(Works
with scheduling and production to establish priorities of work for material inspection)
• Checks, analyzes daily quality control reports of the previous nightÆs work and
activity reports of quality control inspectors.
• Checks all color OK sheets, advance
copy trim sheets, and OKs advance copies for the bindery.
• Determines, according
to Bindery needs, priority of inspection of advance copy material.
• Spot checks
work being produced in the pressroom and bindery.
• Trims and inspects signatures
for pagination, bleeds, trimming, folds, etc., immediately as a new job begins on
press.
• Supervises inspection of shipment of customer samples produced by the machine
and hand binderies
• Maintains files on all jobs run in pressroom, including press
color OKs, advance copies, signatures, some advance copies of bindery, as well as
copy OKed sent to customer.,
• Follows through on jobs in plant which may need special
handling and which have special standards and specifications.
• Analyzes press problems,
stock problems, inks and chemicals, etc., to assist personnel in reaching prescribed
quality standards.
• Notifies immediate supervisor in the event of serious problem
affecting quality or production
Customer Responsibilities
• May answer customer complaints.
• Evaluates transparencies and art work and works with customers, engravers and color
systems operators to produce satisfactory copy, proofs and progressive color proofs.
(This is frequently the responsibility of the Pre-press department)
Good Interpersonal
Skills
• Responsible for hiring and dismissal of production employees and initiation
of disciplinary measures
• Negotiates with production employees over grievances and
reports unsettled grievances to owner
• Trains production employees or upgrade present
production employees
Problem Solving Skills
• Keeps careful records of employees,
accident reports and efficiency records, pay rates, minor requirements
• Knows state
and federal wage laws, environmental laws
Inventory Control
• Should be able to develop
inventory levels to meet just-in-time production requirements
• Should have the forms
for keeping records, i.e., purchase requisition, purchase orders, trucker copy, shipping
order, receiving order, invoice
Implement, Measure Results of Production, Feedback
and Problem Solving
• Have procedures for new jobs
• Have tools for scheduling manufacturing
standards
• Be able to adjust for variables and avoid causing backlogs
• Know the
"do's " and "don'ts" of scheduling
• Know how to measure results of production
•
Know how to use statistics to reduce waste and spoilage
• Use of employee involvement
in teams, recognition and rewards